SDC Student Portal Information

Access SDC Student Portal

Students who have approved accommodations can access the SDC student portal using their CSU NetID and password. 

Below, you will find instructions for utilizing the SDC Student Portal to perform various accommodation-related tasks. Using the portal students can request accommodations, send accommodation notification letters to faculty, acknowledge policies, and submit exam requests. If you have any questions or run into any issues using the portal, please contact the SDC at 970-491-6385 or [email protected].

The below information is an overview of the features available to you through your SDC Student Portal dashboard.

Accommodation Specialist Information

On the “Overview” page of your dashboard you can find your Accommodation Specialist’s name and a ”Send Email” link. They are your primary contact at the SDC.

Announcements

On the “Announcements” page of your dashboard you will find important announcements from the SDC, such as reminders about deadlines or changes to the portal.

Equipment

On the “Equipment” page of your dashboard you can view all equipment loans through the SDC. Please note that SDC equipment loans are not a common accommodation and it requires a conversation with your Accommodation Specialist.

My Appointments

On the “My Appointments” page of your dashboard you will be find information about all appointments you have scheduled with the SDC, both past and upcoming.

My Documents

On the “My Documents” page of your dashboard, you may have additional documents or letters the SDC has created for you. Your Accommodation Specialist will let you know if this section is relevant to you.

My Eligibilities

On the “My Eligibilities” page of your dashboard you will be able to review all of the accommodations you are approved for. They are referred to as “eligibilities” because you are eligible to request them as accommodations. Once they have been put in place, they become formal accommodations.

My E-Form Agreements

On the “My E-Form Agreements” page of your dashboard you will find E-Form agreements that you have signed previously, if relevant to your accommodations.

My Files

On the ”My Files” page of your dashboard, you can view documentation on file with the SDC. Documentation will not show up here automatically – you must email your Accommodation Specialist to request the documentation be released back to you

My Mailbox (Sent Emails)

On the “My Mailbox” page of your dashboard you can view all emails sent to you or your instructors through the SDC Student Portal. This is one way to verify when and to whom your accommodation letter was sent. All messages in this mailbox have also been sent to your CSU email.

List Requests

On the “List Requests” page of your dashboard you can view your accommodation requests for the current and previous semesters.

Accessible Testing

On the “Accessible Testing” page of your dashboard you can schedule your exams in the SDC Accessible Testing Center if you have testing accommodations.

Accessible Formats

The “Accessible Formats” page of your dashboard is a tool the SDC is not currently using. We plan to launch this feature in the near future. When we do, if you have accessible textbook accommodations you will be able to request them through this tab.

Communication Access

On the “Communication Access” page of your dashboard you will be able to see information related to communication access accommodations (such as ASL interpreters).

Please note: this information only pertains to SDC students who have already been approved for accommodations by the SDC.

You can view a list of your approved accommodations at any time in the SDC Student Portal. To do so, complete the following steps.

  • Login to the SDC Student Portal using your NetID and password.
  • From your main dashboard, click on “My Eligibility in the left-side menu.
  • Under “Academic Accommodations” you can see a list of all of your approved accommodations.
Screenshot of the academic accommodations section showing a variety of accommodations.
  • Under “Housing Accommodations” you can see a list of all of your approved housing accommodations.
Screenshot of the housing accommodation section showing a few housing accommodations.
  • If you click the arrow directly to the right of each accommodation, you can expand the accommodation to see a full description of the accommodation.

Generating a PDF Accommodation Verification Letter

You can generate and download a PDF accommodation verification letter which will outline all of your approved accommodations. To do this, please complete the following steps.

  • Login to the SDC student Portal using your NetID and password.
  • From your main dashboard, click on “My Eligibility” in the left-side menu.
  • In the “Academic Accommodations” section, under “Handy Tools”, you can generate a PDF Accommodation Verification Letter either with or without full accommodation descriptions.
Screenshot of the Handy Tools section with the Generate PDF and Generate PDF with Descriptions button.
  • Either click “Generate PDF” to generate a letter that has just the accommodation titles; or click “Generate PDF with Descriptions” to generate a letter that has full accommodation descriptions.
  • This letter will download a PDF copy of your accommodations verification letter that you can print or save to your computer.

Please note: this information only pertains to SDC students who have already been approved for accommodations by the SDC.

Each semester, you will need to log into the SDC Student Portal and send your accommodation letters to your instructors. We recommend you do this as early as possible in the semester because your accommodations will not be in place until your letters have been sent out. You will need to do this each semester for each course you want to utilize your accommodations.

To send out your accommodation letters, complete the following steps:

  • Login to the SDC Student Portal using your NetID and password.
  • From your dashboard, in the “Accommodations Request” section, click on “Add Requests for Courses” for the correct semester.
Screenshot of the accommodation request section and the "add request" button.
  • Under the Accommodations Requests section, select the classes for which you wish to use accommodations by checking each course’s corresponding box. You also have the option to click the box at the bottom to apply the same accommodations to all of your selected courses.
Screenshot of the class selection section showing two classes next to checkboxes.
  • If you have multiple accommodations available, they will be displayed on the next screen under each individual course you have selected. Select the accommodations you are requesting for each of your courses.
  • Next you will select the accommodations you plan to use in each course. Please note, that if you have accommodations that only apply in a certain setting (classroom, lab, fieldwork, etc.), you should select those accommodations only for the courses in which they apply. Once you have selected the course(s) for which you’d like to select your accommodations, click “Submit Request”.
Screenshot showing the accommodation selection section and several accommodations being selected.

Your accommodation letters will be emailed to the instructors of the courses you selected, with you cc’d on the email. You can also view your accommodation letters in the SDC Student Portal under “My Mailbox”.

If you add any courses after you have sent your accommodation letters, you will need to repeat this process for the courses you added.

Please note: this information only pertains to SDC students who have already been approved for accommodations by the SDC.

Once you have sent your accommodation letters to your instructor(s), any changes that need to be made to your accommodations will be done by modifying the request.

Reasons you may want to modify a request may include:

  • You have worked with the SDC to change your accommodations.
  • You did not request an approved accommodation for one of your classes that you now want to use.

To modify one or more of your accommodation requests and send your instructor(s) and updated accommodation letter, complete the following steps.

  • Log into the SDC Student Portal using your NetID and password.
  • Click “List Requests” on the left side of the page. This will bring up the current semester with a list of the classes that you have requested accommodations for.
  • Select the course for which you want to modify your accommodation request.
  • Scroll down to the “Accommodations” section.
  • You can update your accommodations by selecting or unselecting the checkbox next to each accommodation.
  • Once you have selected all of the accommodations you want to use for the course, scroll to the bottom of the page and click “update Request”.
  • It can take up to two business days for changes to take effect.
  • You will need to repeat this process for each class that you want your accommodations modified.

To schedule exams/quizzes that you want to take in the SDC Accessible Testing Center, complete the following steps.

  • Students (you) will start by signing into their profile using the SDC Student Profile.
  • Students (you) will then need to use the dashboard and navigate to Accommodations which is where Accessible Testing is located.
Screenshot of AIM Student Portal Dashboard. On the left are all the different pages for students to click through. On the right is the main dashboard where courses and accommodations live.
  • Student will choose Accessible Testing and be directed to a new page.
    • This page will contain a button to schedule an exam.
      • When you schedule an exam you can use the drop down to select a course (this will schedule for that specific course)then you will hit the button schedule exam and you will be directed to a new page.
    • This page will also contain any upcoming exams that you have already scheduled.
      • You will have access to the time that you scheduled the exam, the type of exam. The course and section. It will also show if you submitted your exam request late and if it’s bending approval.
Image shows student profile accessible testing page where you can schedule and exam and look at what exams are scheduled.
  • Upon hitting select exam Student (you) will be directed to an exam scheduled page specifically for the class you are needing to schedule the exam for.
    • Student (you) will be required to check all the boxes within the Accessible Testing Agreement acknowledging you understand the expectations of the testing center.
    • Student (you) will also have a second box that will allow you to choose an exam type, a date for the exam (this should be the same time as the course), a time (also should be the same time as the course), the time of the exam in the classroom, and what accommodations you would like to utilize for the exam.
      • Hint: if you do not choose an accommodation in Services Requested, you will not receive that during your exam. Please make sure to click ALL accommodations you would like to use.
    • Student (you) can also note if you would like to use a calculator or computer (if your instructor approves this).
    • Student (you) can provide any additional notes you would like to the testing staff.
Screenshot of the next steps when you can choose schedule an exam. You have the option to see what upcoming exams are in the course (already scheduled), approve Terms and Conditions, and request exams.
  • Once the Student (you) have moved through all these steps you will hit add exam request and you are all set!
  • Once the Students (your) exam has been submitted and it will show up in your AIM portal as an already scheduled exam within the Accessible Testing page of your dashboard.
    • If student (you) do not see it in your AIM portal, it did not go through — so please schedule it again!
Screenshot of accessible testing scheduling page on dashboard.

Things to note:

  • If the Student (you) need to schedule an exam that is different than your class time you do need approval from your instructor. Please loop in [email protected] to an email with your instructor asking for this change.
  • Students (you) are still required to schedule your exam 7 days in advance. If you schedule late the testing center does have approval to deny that request based on availability.
  • Students (you) are expected to show up at the time of your scheduled exam, there will be a 5 minutes grace period, but if you are significantly past that start time we (testing staff) will need approval from your instructor to get started.
  • Unless you have a bathroom break accommodation Students (you) are only permitted one bathroom break per every midterm, or every two hours during a final.

If you are approved for the accommodation of course textbooks in an accessible digital format, you can submit requests for your accessible textbooks through the SDC Student Portal. To submit a request, please complete the following steps.

  • Login to the SDC Student Portal using your NetID and password.
  • Sign the Accessible Textbook Agreement, this will be available after you request your accommodation letters for the semester and choose your Accessible Textbook Accommodation.
  • On the left-hand side of the student dashboard find Accommodations and choose Accessible Textbooks.
Screenshot of student dashboard showing the left-hand accommodations module.
  • To request a textbook choose requests on the top page of the dashboard next to overview and upload receipt on the upper right-hand side.
Accessible Textbook Dashboard featuring the main page and request tab on the upper right handside next to overview and upload reciept.
  • Once you click on Requests you will be redirected to a new page. On this page you will be able to request your books, but you will also have the option to look at books you have already requested.
Image of Request page. On the top of the page is information about what to submit, below is information about textbooks that have been requested and their progress.
  • This page will show you where we are at in the progress of your book and when you submitted the book for remediation.
  • As you keep moving down the page you will be able to submit your book requests.
    Reading Material Request form. This form will need to be filled out to request a textbook with our office.
Reading Material Request form. This form will need to be filled out to request a textbook with our office.
  • Once you submit the form to the portal we will start working on remediating the textbook.
  • After submitting the request you will be redirected back to the request page to submit further textbooks.
Final part of Accessible Text form with submission button.

Navigating Accessible Textbook Module 

  • Similar to other areas of the student dashboard the Accessible Textbook module will have some useful information for you as a student.  
  • You will first see an important note from our Accessible Textbook team explaining the process of submitting a textbook to the Accessible Textbook request.  
  • As you move down the page there will also be a space for you to move between terms so you can see what you have previously requested and there will be spot for you to let us know your preferred Accessible Textbook file preference. 
Accessible Textbook main dashboard with important information note and Accessible Textbook preferences.
  • Beneath the Accessible Textbook preferences there is a request summary.
    • Within the box labeled receipts needed you will be able to upload receipts for each of your book requests.  
    • The books labeled my requests will take you to any requests that you have already made. This box allows you to access the receipt page instead of using the receipts tab on the top of the page.
Request summary section showing two boxes on the left is the receipts needed for the course and the right box is for my requests.Final third box under request summary titled request status.
    • The Request Status box will contain information on where we are in the remediation process and allow you to add additional requests if needed.  
  • Finally at the bottom of the page will be a section to view the books you have requested by class and cancel any requests that you have made. 
Request summary of books that have already been requested for remediation.

Uploading Receipts 

  • There are two different ways to upload receipts.
    • The first location to upload receipts is at the top of the Accessible Textbook Accommodation Module. The second location is through the box on the main dashboard labled Reciepts needed.  
Top Accessible Textbook module page referencing where to upload receipts on the upper right-hand corner.Additional way to utilize upload a receipt.
  • Once you choose upload receipt you will be redirected to a new page.  
Further down the page will be an important message about Accessible Textbooks and Receipt policy.
  • At the top of the page is the important message from the Accessible Textbook team and there is some information about receipt policy.
    • If you have more than 10 receipts to upload please connect in with the Accessible Text Team.  
Moving down the page there is also a space for you to learn what books still need receipts
  • In the middle of the page is an area that will show you what receipts are missing for each class and book.  
Finally at the bottom of the page will be a section to upload your receipts. It asks for a file to be uploaded and a course to be chosen for the receipt.
  • Finally at the bottom of the page is the receipt upload page. We will ask you upload a file and include what course and book the receipt is for.
    • Once you have uploaded your receipt choose upload receipt under form submission.  
    • You will then be redirected back to the receipt upload page to add any additional receipts you might have.  

Students can submit documentation of their disability to the SDC by uploading it to their SDC Student Portal.

Submit Documentation

To upload disability documentation to the student portal complete the following steps.

  • Log into the SDC Student Portal using your NetID and password.
  • Click “Submit Documentation for Review” from the left-side menu.
  • Click “Start New Application”.
Screenshot of Start New Application Button
  • On the “Basic Information page” answer the required questions.
  • For “Start Term” the current term should already be selected. You do not need to change this.
  • Scroll down and read the agreement statement and then click “Submit request”. Then click “Confirm” to confirm that you want to submit the request.
  • On the “Upload Files” page review the information about our documentation guidelines.
  • Scroll down to “Upload Files for Users”.
  • Under “File Information” enter a name for the file you are submitting. Please include your name and what type of documentation the file is. “E.g. Cam Ram 504 Plan).
  • Select the file you want to upload.
  • Click “Upload File”.
Screenshot of file information window
  • Once you upload a file, it will appear in the list of uploaded files at the bottom of the page.
  • Repeat this process for all of the files you want to submit.
  • Once all of your files are uploaded, you can close the webpage.
  • Your Accommodation Specialist will review the files and follow up with you regarding any next steps.
  • Important Notes
  • You will receive an automatic email to confirm your application was submitted.
  • Once you have submitted an application, you will not be able to submit another one until the current one is reviewed.

View Previous Application Submissions

If you want to review your previous applications or check the status of an application, complete the following steps.

  • Log into the SDC Student Portal using your NetID and password.
  • Click “Submit Documentation for Review” from the left-side menu.
  • You will see a list of previously submitted applications and their status.
Screenshot of current submission summary