Video Tools

Best practices for inclusive online meetings
  • Make course or meeting materials accessible and distribute to participants ahead of time 
  • Ask participants to state their name each time they speak 
  • Understand that students may not have equal access to internet bandwidth, etc.; build in pauses when possible 
  • When screen-sharing, describe everything on screen. (Shared screens are inaccessible to screen readers.) Be descriptive and specific.  
Inclusive Best Practices
  • Video recordings from other platforms can be uploaded into Echo360 for auto-captioning. This is helpful if you are using video conferencing software without a built-in auto-captioning feature.
  • Auto-captions can be edited for accuracy within the software.
  • Make PowerPoint and PDF files available for students to download. Many students take notes electronically using assistive technology.
Known Accessibility Concerns
  • Closed captioning is only added after the video recording is processed. For synchronous instruction, record a live session using another tool that does real-time captioning (Microsoft Teams), then upload the recording to Echo360 to take advantage of additional features.
  • Auto-captioning is not 100% accurate. If you have a student in your course who needs a captioning accommodation, the SDC will work with you to ensure timeliness and accuracy.
Inclusive Best Practices
  • Video recordings from other platforms can be uploaded into Kaltura for auto-captioning. This is helpful if you are using video conferencing software without a built-in auto-captioning feature.
  • Auto-captions can be edited for accuracy within the software.
  • Make PowerPoint and PDF files available for students to download. Many students take notes electronically using assistive technology.
Known Accessibility Concerns
  • Auto-captioning is not 100% accurate. If you have a student in your course who needs a captioning accommodation, the SDC will work with you to ensure timeliness and accuracy.
Inclusive Best Practices
  • Avoid using PowerPoint directly for live presentations, and use Microsoft Teams to record audio while presenting.
  • If recording in advance, export to mp4. You can then upload the mp4 to Echo360, Kaltura or Microsoft Stream to generate the auto-captions.
Known Accessibility Concerns
  • Avoid using the auto-caption function; the accuracy is poor.
  • PowerPoint files become large and difficult to share with voice recording. To share more effectively, export to mp4.
  • Share videos using Echo360 or Kaltura, as these generate auto-captions and allow for better video navigation.
  • Uploading recordings directly to Canvas does not provide captions.
  • When sharing recordings directly, recorded audio/video must be played in one go. Navigating within recordings is not possible.
Inclusive Best Practices
  • Turn on auto-captions for live meetings. People who have the setting enabled will see the live captions.
  • Auto-captions will automatically be added for recorded meetings once they are processed into Microsoft Stream.
Known Accessibility Concerns
  • Auto-captions are not 100% accurate and need to be edited when used for accommodation purposes. 
  • Teams can be difficult for screen readers to navigate. See the help article for screen reader users on keyboard shortcuts for Teams.
  • Shared screens are not accessible to screen readers. When screen-sharing, verbally describe what you are showing for those with visual impairments.
  • Speech recognition does not work in the chat.
Inclusive Best Practices
  • To generate auto-captions, record the session and then export the video. Once exported, you can share it using Echo360, Kaltura or Microsoft Stream, all of which will auto-caption the video on upload.
  • Accessible for screen readers (users with low vision/blindness) 
Known Accessibility Issues
  • Zoom does not have auto-captioning. For live sessions, 3rd party tools are available for purchase. These can only be used with the licensed version of Zoom.
  • Shared screens are not accessible to screen readers. When screen-sharing, verbally describe what you are showing for those with visual impairments.

Proctoring Tools

Known Accessibility Issues
  • Respondus is not accessible to many assistive technologies. Faculty should use an alternative assessment or contact the Student Disability Center for testing accommodations. 
  • Consider avoiding proctoring software:
    • Use question banks in Canvas to randomize questions and reduce the possibility of cheating
    • Use alternative assessments instead of exams