How you organize and present information plays a big role in determining the usability and inclusivity of your electronic content. Visual formatting—layout, spacing, color, and font selection—all affect the degree to which information can be easily read and understood. We know this from age-old principles of graphic design as well as modern studies of usability.
Yet we mustn’t rely on visual formatting alone to convey important information. That’s because not every reader will see your document the way you designed it due to varying screen sizes, printing, and photocopying. Others won’t see it at all; they will hear it using text-to-speech software. Thus, Visual formatting should be combined with structural formatting.
Structural formatting is accomplished with Headings. Headings are used to create an outline, or table of contents, that helps users to navigate the content more efficiently. This is especially true for readers who navigate using assistive technology. Thus, using headings is a very simple method of increasing the usability of your electronic content. You can apply headings in Word documents, on the web, and in Canvas courses.
- Use headings to provide a page structure or outline
- Nest appropriately - do not skip levels
- Use headings to indicate sections of content. Avoid over-using them, especially for links.
Further resources on appropriate use of headings:
- Heading Tags (H1, H2, H3, P) in HTML - Accessibility at Penn State