The steps outlined here can guide the creation of inclusive electronic documents by building proficiency over time. Begin by incorporating one of the more basic “emerging” steps into your workflow. Once you are comfortable with that step, add another. The most important steps are included in “emerging,” so begin there. You can find tutorials throughout this website on how to complete the steps.
Steps to Inclusive Content
Level 1: Emerging
- Use the CSU Canvas Template to provide consistency
- Use headings to provide page structure
- Make links descriptive
- Make slide titles unique
- Use built-in slide layouts
- Designate the header row on tables
- Make links descriptive
- Add headings and styles
- Use formatted lists
- Clear, legible copy
- Scanned documents have recognized text and are searchable
- PDFs converted from other documents have readable text
- Use a platform that provides auto-captioning for video conferencing and recording lectures
- Provide accurate captions for shorter videos
- Ensure that any text on the screen has sufficient contrast with the background
Level 2: Developing
Emerging +
- Choose a theme with sufficient color contrast, including on hyperlinks
- Provide alternative text for images, charts
Emerging +
- Make links descriptive
- Designate a header rows for tables
Emerging +
- Good Color Contrast
- PDFs converted from other documents have tags
Emerging +
- Provide text transcripts for audio and video
Emerging +
- Provide Alternative text for images
- Designate a header row for tables
Level 3: Proficient
- Post videos using a tool that provides auto-captions, such as Echo360 or Kaltura
- Provide PowerPoint documents alongside videos for note-taking
Developing +
- Adjust the reading order of slides
Developing +
- Good Color contrast
- Provide Alternative text for images, charts, graphs
Developing +
- Add tags to scanned PDFs
- Adjust the reading order of tags (both scanned & converted)
- Provide alt text for images, charts, graphs
- Designate a header row for tables
Developing +
- Provide transcripts for download
- Provide transcripts with audio description
- Use a video player that can be controlled using mouse, keyboard, screen reader
Developing +
- Good Color contrast
Level 4: Advanced
- Edit auto-captions for accuracy
- Use accessible question formats on quizzes, exams
Proficient +
- Run accessibility checker & resolve all issues
Proficient +
- Run accessibility checker & resolve all issues
Proficient +
- Tags are correctly labeled (headings)
- Forms have descriptive field labels
- Form field tab order is logical
- Accessibility Action Wizard has been run and issues have been remedied
Proficient +
- Provide audio description within video
- Use a video player that allows searching & navigation, displays interactive transcripts alongside video
Proficient +
- Run WAVE tool on web pages & resolve all errors; manually check and resolve alerts as needed
- Run UDOIT tool in Canvas courses & resolve issues